The HR Brief: Written Notification

We understand that drug testing is a critical tool for maintaining workplace safety and compliance. However, employers should rethink the purpose of their drug testing programs and ensure they have a clear, written policy in place.

Why Written Policies Matter

Having a formal drug testing policy provides clarity and legal protection for both employers and employees. At a minimum, employers should:

1. Define the Purpose: Outline why your organization conducts drug testing (e.g., ensuring safety, compliance, or job performance).
2. Require Employee Disclosure: Include a policy requiring employees to disclose any substances, including medical marijuana or prescription medications, that could impair their ability to perform their job safely.

Annual Acknowledgment

Your policy should require employees to review and sign a disclosure form annually, confirming they understand the requirements and agree to comply. This step helps:

• Reinforce employee awareness of workplace safety standards.
• Provide documentation for the employer in case of disputes or claims.

The Workers’ Compensation Connection

In the event of a workplace injury, clear documentation can help employers navigate potential issues with workers’ compensation claims. For example, if an injury is linked to medical marijuana or other impairing substances, having a signed policy on file may help protect the employer from liability if the claim is denied.

Proactive Management

By implementing a robust written policy, employers demonstrate their commitment to safety and transparency. It also ensures that employees are aware of their responsibilities, fostering a culture of accountability.

At Next Level Solutions, we help businesses craft drug testing policies that protect their workforce and business operations. Contact us today to ensure your policies are comprehensive and effective.