Time to Update Labor Law Posters

Understanding IRS Code Section 125
December 6, 2022
Is it really a Jury of your Peers?
Is it really a Jury of your Peers?
February 1, 2023

People employed in the United States have certain workplace rights guaranteed by federal, state, and local laws. Every business that uses one or more persons is legally required to post the applicable laws:

  • in a conspicuous place in the workplace that is easily accessible to employees and applicants
  • ff some or all of the company’s employees work remotely, these labor laws may be posted on the company website as long as employees have access to this information
  • if the business employs people whose primary language is something other than English, these posters must be provided in that language
  • posters must also be provided in an accessible format for employees with a visual disability 

What federal labor law posters are ALL businesses required to display?

  • Fair Labor Standards Act – explains federal minimum wages, overtime pay, record-keeping and child labor standards
  • “Know Your Rights: Workplace Discrimination is Illegal” (replaces “EEO is the Law”) – describes the Federal laws prohibiting job discrimination based on race, color, sex (including pregnancy and related conditions, sexual orientation, or gender identity), national origin, religion, age (40 and older), equal pay, disability or genetic information (including family medical history or genetic tests or services), and retaliation for filing a charge, reasonably opposing discrimination, or participating in a discrimination lawsuit, investigation, or proceeding
  • Occupational Safety and Health Actexplains requirements for employers to comply with work-related safety and health standards and to provide employees with a workplace that is free from recognized hazards that are causing or likely to cause death or serious physical harm 
  • Uniformed Service Employment and Re-employment Rights Act – explains protections for military service members and veterans from employment discrimination on the basis of their service and allows them to regain their civilian jobs following a period of uniformed service
  • Employee Polygraph Protection Act – explains prohibitions that prevent most private employers from using lie detector tests, either for pre-employment screening or during the course of employment

What other federal labor law poster is required for some businesses?

  • Family and Medical Leave Act – provides up to 12 weeks of unpaid leave for employees under certain circumstances; only businesses that provide group health insurance and have 50 or more employees in a 75-mile radius are required to display this poster but many states have adopted mini-COBRA laws that apply to smaller businesses

What state labor law posters are required? Labor laws vary by state; here is a list of the posters that are required in Louisiana:

  • Earned Income Credit
  • Genetic Discrimination
  • Sickle Cell Discrimination
  • National Guard Reserve Rights
  • Age Discrimination
  • Child Labor Laws
  • Discrimination
  • Independent Contractor or Employee
  • No Smoking Notice
  • Out-of-State Motor Vehicles
  • Payment of Wages Act
  • Unemployment Insurance
  • Workers’ Compensation
  • Workers’ Compensation Fraud
  • Pregnancy Rights of Employees

There are also some local governments that require specific laws to be posted in the workplace; check your local government website for more information.

Federal posters may be printed from the Department of Labor’s website: https://www.dol.gov/general/topics/posters

Both Louisiana and federal posters may be printed from the Louisiana Workforce Commission’s website: https://www.laworks.net/downloads/downloads_posters.asp

Labor laws change every year so posters must be updated on a regular basis. Purchasing all-in-one laminated labor law posters from a company that specializes in this service provides you with an easy, cost-effective way to stay current. 

Failure to post these required posters may result in fines from $110 to $10,000.

An HR professional can help you with all of your human resources needs.

From hiring the right employees, running background checks, creating employee handbooks that include anti-harassment policies and procedures, and so much more, Next Level Solutions can work with you to provide the services that you need to run your business.

For more information about our accounting and human resource services, contact Next Level Solutions at info@nextlevelsol.net or (225) 330-8347.