Essential Labor Law Posters & Form 1-9 Changes for Employers

All employers are legally required to display both federal and state employment law posters. A new combined poster is available each year but due to recent changes, employers must now update several of these posters in order to be in legal compliance. Employers may print and post updated notices next to the current poster:

• New FMLA Labor Law Poster – only applies to employers with 50+
  employees, provides information in a Q&A format, QR code added for
  easy access to information
  https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
• New FLSA Labor Law Poster – ALL employers, reflects recent
  amendments pertaining to breaktime for nursing mothers (PUMP Act)
  https://www.dol.gov/agencies/whd/posters/flsa
• New EEOC Labor Law Poster – ALL employers, includes provisions
  of the Pregnant Workers Fairness Act
  https://www.eeoc.gov/poster

Remote inspection of identification documents for Form I-9 Employment Eligibility Verification ended on July 31, 2023. Employers have until August 30, 2023, to review in person all identification documents that were inspected remotely under relaxed COVID guidelines (beginning March 20, 2020). In addition, documents that have expired, for example drivers’ licenses, must be updated and the change initialed by the company representative. “Documents physically examined” and the date this is done must be added to the Form I-9. A new version of the Form I-9 was published on August 1, 2023. This form should be used for all employees hired on or after that date, although the previous form may be used until November 1, 2023. The new form has been reduced to one page, may be completed electronically, and allows employers who use E-Verify to verify identification documents remotely. https://www.uscis.gov/i-9

If you have questions about these mid-year legal updates or need assistance with compliance, please contact us at info@nextlevelsol.net or (225) 330-8347. An HR professional can help you with all of your human resource needs. From hiring the right employees, running background checks, creating employee handbooks that include anti-harassment policies and procedures, and so much more, Next Level Solutions can work with you to provide the services that you need to run your business.

For more information about our accounting and human resource services, contact Next Level Solutions at info@nextlevelsol.net or (225) 330-8347.